Utica Zoo Wildlife Festival Vendor Form

We invite you to join us at the Utica Zoo’s Wildlife Festival. This year the event is scheduled for Saturday September 14, 2024 from 10AM to 4PM. Please arrive no earlier than 7AM and no later than 9AM to set up. Please bring your own vendor tents and tables. UZ will try to accommodate as best as possible. There is NO vendor fee for this event. We DO require a Certificate of Liability Insurance.

Utica Zoo Responsibilities:

  1. Utica Zoo will provide access to the event to all personnel necessary to staff the vendor’s table at no cost to the vendor.
  2. Utica Zoo will provide event space on the zoo’s grounds for you to setup.
  3. Utica Zoo will provide parking for vendor vehicles in designated parking areas.

Vendor Responsibilities:

  1. You agree to provide personnel to staff your booth/table for the entire event, to include set-up and take-down.
  2. You are required to submit a Certificate of Insurance Liability coverage naming Utica Zoological Society as certificate holder by August 31, 2024. Insurance coverage must be minimally in the amount of $1,000,000.
  3. You, your affiliates, and your subsidiaries, agree to be responsible for, and to defend, hold harmless, and indemnify, Utica Zoo and their affiliated companies and their agents, servants, officers, including reasonable attorney’s fees, of liability whether by reason or injury (including death) to the person or property of another or otherwise arising in connection with this agreement, excepting only claims based upon Utica Zoo’s sole negligent or intentional acts.
  4. The Utica Zoo is a SMOKE FREE facility. If your staff wants to smoke, they may exit the admission gate and smoke in the parking lot.
  5. If you intend to use amplified music, it shall be at a volume that does not upset or disturb the zoo animals. Utica Zoo employees reserve the right to supervise acceptable volume.
  6. Permission must be granted to enter the zoo with a vehicle to drop off or pick up supplies. The Zoo limits access to before 10am and after 3pm.
  7. The Utica Zoo is proud to be a facility where conservation is a fundamental facet of our mission. We encourage you to purchase eco-friendly utensils and plates, when possible, for your event. Styrofoam is not permitted because it is neither biodegradable nor eco-friendly.
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The Utica Zoo will be closed at 1:00pm on 8/3 for BREWFEST and will reopen with normal hours on 8/4!